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Current Openings

List of 1 items.

  • *NEW* Posted 1/8/24: Advancement Coordinator

    Advancement Coordinator
    (12 month position – non tenured status)
    ABOUT US: Seton Hall Prep has a rich history beginning in 1856, making it the oldest Catholic college preparatory school in New Jersey.
    The Prep educates young men in grades nine through twelve and is administered by priests of the Roman Catholic Archdiocese of Newark. Our primary goal is the development of the whole man in the values of the Catholic faith; spiritually, intellectually, socially, and physically.
    The Seton Hall Prep community comprises a faculty of 95 men and women and a student body of approximately 975 young men from 130 localities. The Prep welcomes young men of every race, color, religious belief, national and ethnic origin who desire to be contributing members of the school family and to grow along with it. Binding this community together is the extraordinary support we enjoy from our parents, trustees, alumni, and friends.
    POSITION SUMMARY: Under the direction of the Director of Institutional Advancement (DIA), the Advancement Coordinator is a key member of the development team. The Advancement Coordinator will help the Advancement Team increase Seton Hall Prep’s fundraising by providing comprehensive support within the Advancement and Alumni Department. Ensuring the smooth operation of the office by ensuring advancement initiatives align with our mission, vision, and strategic plan; maintaining the database (Raiser’s Edge 7/NXT) and information systems, assisting with all aspects of outreach and special event logistics; supporting administrative functions and other operational tasks.
    The Advancement Coordinator will work closely with the Director of Institutional Advancement and other team members in the following areas:
    Gift Processing
    • Process all philanthropic gifts to Raiser’s Edge including pledges, matching gifts, tribute/memorial gifts, stock transactions, and other contributions with efficiency and accuracy.
    • Generate timely and accurate gift acknowledgement letters, tax receipts, pledge reminders, and deposits.
    • Create and maintain an operating manual of gift processing policies and procedures for the Advancement Office, including best practices for updating acknowledgement letters, entering stewardship actions and portfolio management.
    • Assist Director of Engagement in providing timely reports on fundraising programs for the Advancement Team, funders, and senior leadership including dashboard reporting, daily and monthly gift reports, pledge reports, LYBUNT lists, and event call Lists.
    • Review and edit donor records periodically for discrepancies and to ensure data integrity; run record duplication reports and combine duplicate donor records.
    • Create and edit constituent records in Raiser’s Edge, including annual database additions and transitions (new families, student to alumni, current parent to former parent, etc.); ensure accurate and updated biographical and donor contact information; add donor online presence links to their records including Facebook, LinkedIn, and Twitter.
    • Assist with year-end donor record turnover, data cleanup efforts and overall maintenance of data integrity including, but not limited to monitoring data quality, preparing queries, reports, exports, global changes, imports, event lists and reports.
    • Collaborate with Advancement colleagues to proof donor lists for the annual report of giving and help to track donor recognition preferences; manage both the creation and maintenance of donor plaques and other recognition opportunities in collaboration with the Director of Institutional Advancement.
    • Maintain Advancement team’s fundraising, events, and communications calendar.
    • Assist in the planning and implementing of events and receptions with the Advancement Team, including the Annual Golf Outing, Homecoming, Graduation Weekend, Alumni Reunions, and other events sponsored or sanctioned by the Advancement Office.
    Administrative & Other Duties
    • Participates in regular department meetings and school meetings as requested.
    • Support other administrative and operational duties as assigned including general office functions such as filing, copying, coordinating mailings, and inventory management.  As well as tracking department expenses and submitting invoices.
    Knowledge, Skills & Abilities
    • Strong understanding of industry best practices and ability to uphold industry standards in an environment that embraces innovation.
    • Exhibits superior organizational skills and ability to work independently with minimal direction and support; can handle multiple projects, balance priorities, and meet deadlines.
    • Excellent writing, editing, and proofreading skills.
    • Strong written and interpersonal communication skills, including acumen to convey information effectively verbally and in writing as appropriate for the needs of the department; active listening skills; the ability to persuade others; and to establish and maintain positive, good working relationships throughout the campus and with external constituencies.
    • Able to interact with internal and external stakeholders with both enthusiasm and passion for SHP’s mission.
    • Never-ending interest in learning. Desire to grow professionally and broaden horizons.
    • Responsiveness and a strong commitment to providing excellent customer service.
    • Skills and flexibility to deal with ambiguity and problem solving to achieve positive outcomes.
    • Thrive in a fast-paced, creative, and ever-evolving environment.
    • Ability to work both collaboratively as well as independently while meeting deadlines.
    • Adherence to the highest level of ethical standards in communication with external stakeholders.
    • Proficient Blackbaud Raiser’s Edge (Database view and NXT) and in Microsoft Office, including Word, Excel, Outlook and Powerpoint.
    • Maintain strict confidentiality and discretion in matters pertaining to donors and SHP.
    • Ability to travel locally and work evenings and weekends as needed.
    COMPENSATION: The salary for this position depends on the candidate’s experience and skills. This is a full-time, in-office position with benefits, including health, dental, vision, paid time off, holidays and life insurance.
    APPLICATION: Interested and qualified candidates should submit a cover letter and a resume to jboyle@shp.org. If selected, you will be contacted for an interview.
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